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Privacy Policy for AMSpace Recruitment Consultancy

The service for handling recruitments and simplifying the hiring process (the "Service") is powered by Teamtailor on behalf of AMSpace Recruitment Consultancy ("Controller", “we”, “us”, etc.). It is important that candidates applying through the Service ("Users") feel safe and are informed about how we handle their personal data in the recruitment process. We strive to maintain the highest standards regarding the protection of personal data, processing, managing, using, and protecting Users' Personal Data in accordance with this Privacy Policy ("Privacy Policy").

1. General We act as the data controller in accordance with current privacy legislation. The personal data of Users is processed to manage and facilitate recruitment for our clients.
2. Collection of Personal Data We collect personal data about Users through various methods:
   • Directly from Users during their application through the Service, adding personal data about themselves.
   • Through third-party sources such as social media platforms (e.g., Facebook, LinkedIn) and job boards (e.g., Indeed).
   • From identifiable data shared in chat functionalities on our website relevant to the recruitment process.
   • From recommendations made by existing employees.

   The categories of personal data we may collect include names, emails, pictures, videos, LinkedIn profiles, application answers, work titles, education, and other relevant information.

3. Purpose and Lawfulness of Processing The purpose of collecting and processing personal data is to manage recruitment effectively. The lawfulness of processing is based on our legitimate interest in facilitating recruitment.

   Personal data collected for aggregated analysis or market research will be anonymized and cannot identify individual Users.

4. Consent of the Data Subject By using the Service, Users consent to the processing of their personal data for recruitment purposes. Users also consent to the collection of publicly available information and data from social media and job boards as outlined.

   Users may withdraw their consent at any time by contacting us at the details provided under Section 9. Withdrawal of consent may affect their ability to use certain functionalities of the Service.

5. Storage and Transfers Personal data collected through the Service is stored and processed in the EU/EEA or in third countries deemed adequate by the European Commission, ensuring proper safeguards for data protection. For information regarding these safeguards, please contact us.
6. Retention of Personal Data Personal data will be retained as long as necessary for the purposes outlined. Users may request the deletion of their data or express an objection to future communication at any time.
7. Users’ Rights Users have the right to:
   • Access their personal data and request copies.
   • Rectify any inaccuracies in their personal data.
   • Request deletion or restriction of their personal data.
   • Object to processing based on legitimate interests.
   • Withdraw consent for future processing.
   • Data portability under certain conditions.
   • Lodge a complaint with a supervisory authority if they believe their data rights have been infringed.
8. Security We prioritize the integrity and security of Users’ personal data and implement appropriate measures to ensure its safety. However, Users must also take steps to protect their data, including safeguarding their login information.
9. Transfer of Personal Data to Third Parties User personal data will not be sold or transferred without consent. Data may be shared with:
   • Our contractors or sub-contractors acting under our direction.
   • Clients of AMSpace for recruitment placements.
   • Authorities for compliance or legal requirements.

   We ensure that all third-party partners comply with privacy legislation.

10. Aggregated Data We may share anonymized, aggregated data that does not contain personal information with third parties.
11. Cookies The Service may use cookies to enhance the user experience and track usage data. Users can control cookie settings through their browsers, although disabling cookies may impair functionality.
12. Changes We reserve the right to update this Privacy Policy at any time. The latest version will always be accessible through the Service, and Users will be informed of any significant changes.
13. Contact For questions or further information regarding our privacy practices, please contact:
    AMSpace Recruitment Consultancy
    Email: adam@amspace-recrutiment.com
    Phone: +31 6 24118986